Start with the employee record
Set up earnings, withholding, deductions and benefits for each employee. Group staff by pay schedule and review applicable time entries before preparing a pay run. Keep employee access separate from access to the company books.
Review the run before paying
Check hours, earnings, deductions and employer amounts before processing. Review pay stubs and year-to-date totals. For employees paid by direct deposit, prepare the ACH file using your bank’s settings and submit it through the bank. You can also prepare printable payroll checks.
Know what the payroll records show
Use payroll history and liability reports to review recorded amounts and deposits. The Payroll Liability Account Balances report shows recorded ledger balances for the mapped accounts. Review the applicable filing records when determining what to remit.
Check your filing requirements
Payroll software is included in both editions. Local Books supports preparation of selected U.S. federal and state forms, including W-2s and federal payroll returns. Coverage depends on the form and jurisdiction. Your business or payroll professional is responsible for reviewing payroll, filing returns and paying taxes.
Prepare for your first pay run
If you are moving payroll midyear, reconcile year-to-date earnings, deductions and liabilities before running the first payroll. Set up the pay schedule and test the payment-file settings with your bank. Review employer obligations and any forms your business needs before switching.